Digital colleagues for operations

We finishthe work.

Agentfabriek builds digital colleagues that take recurring work from start to finish. From a phone call, an email or an invoice to a completed action in the systems you already have. We build them, you own them.

AI reads. Code calculates. A human approves.

What we make

Taken over this morning

0/3
  • Phone · 08:52

    Customer asks for the delivery date of order 4471

    Answered, call-back request with planning

  • Inbox · 09:14

    Order from Jansen Bakery, PDF with 14 lines

    Entered in the ERP, prices checked

  • Purchasing · 09:40

    Invoice Transport BV, € 34,910

    € 2,275 overcharged, email to supplier ready

Still waiting for a person3/3

Example · made-up companies

The colleagues

Three kinds of manual work. One way of working.

The work that comes back every day and that people now read, retype and pass on. That is where AI delivers most, and where we start.

The receptionist

AI answers, handles questions, books appointments and passes the rest to the right colleague. Also after hours and at peak times.

  • Delivery times and order status
  • Appointments and breakdowns
  • Call-back requests with a summary

From €249 per month

See the AI receptionist

The report writer

From a recording or a note to a draft report in your own format. The clinician or adviser reads it, adjusts it and approves it.

  • Session and treatment reports
  • Meeting notes and reporting
  • Case files in one place

Fixed price per colleague

See the Semmi case

The order handler

Orders from email, PDF and Excel go straight into your ERP. Quotes, delivery notes and forms are read, checked and passed on.

  • Order entry in Exact, AFAS or Ridder
  • Quotes and price lists
  • Reports and summaries

Fixed price per phase, from €15,000

See custom builds

The invoice checker

Every supplier invoice checked against the previous price and the agreement. What you overpay, we recover.

  • Price increases without approval
  • Double-booked, above the agreement
  • Surcharges and tolls

Starts with a free Leak Check

See the Leak Check

Something else that comes back every day? We build it, with the same rules. Custom builds and digital colleagues

Cases

Two companies. Two colleagues.

Work that people read, typed and passed on is now done by AI. A person checks it. That is how we build everything.

iChoosr

Energy collectives · about 100 FTE

From AI licences to work AI does every day.

iChoosr had licences for OpenAI, Claude and n8n, but the work stayed manual. In one day, with eleven team leads, we put ten real bottlenecks live on their own systems: email and data triage in operations.

workflows live in one day
10
workflows live in one day
still running daily after four months
6
still running daily after four months
Read the case

Semmi

Care · reporting

Paperwork that took hours is now a review.

Therapists typed every session report themselves. Now the recording becomes a draft report in their own format. The therapist reads it, edits and approves it.

saved per report
27.5 min
saved per report
a year in hours back
€50,000+
a year in hours back
Read the case
How we work

AI where it pays. No where it does not.

  1. 1

    Results first

    Before we build, you know what it delivers in hours or euros. Otherwise we do not start.

  2. 2

    Fixed price

    No hours and no surprises. You know upfront what it costs and what you get.

  3. 3

    On your own systems

    Your ERP, your inbox, your phone number. No new software and no partner contract.

  4. 4

    A person approves

    AI reads, writes and prepares. What goes to a customer, supplier or your books is seen by one of your people first.

Where to start

Need to do something with AI? We tell you what.

Three ways to start. With all three, you see what it delivers first.

"Show me it works."

The workshop

One day, at your office, with the people who do the work. By the end of the day work is running in production — no slides, no homework. At iChoosr: ten workflows live in one day, six still running daily four months later.

Fixed day rate

See the workshop

"We need to do something with AI, but what?"

AI opportunity map

We go through your operations and show, per process, what AI delivers, what it costs and where you should not use it.

€1,950, credited when we build

See the opportunity map

"We know where it hurts."

30-minute call

Tell us which work comes back every day. We tell you whether AI solves it, what it costs and how we measure the result first.

Free

"Show me the money first."

Free Leak Check

We check 12 months of supplier invoices and show, per type of leak, what it costs you a year, in euros.

Free, from €3 million purchasing

See the Leak Check
FAQ

Frequently asked questions

About the Leak Check, your invoices, your ERP and what it costs.

What does Agentfabriek do?

We build AI that takes over manual work in operations: phone and email, orders and documents, supplier invoices. First we show what it delivers, then we build it, at a fixed price and on the systems you already have. We do not resell AI tools and we do not sell hours.

We need to do something with AI but do not know what. Where do we start?

With the AI opportunity map. We go through your operations with the people who do the work and show, per process, what it costs now, what AI can take over, what building it costs and when it pays back. It also lists what you should not do with AI. The map costs €1,950 and is credited if we build for you afterwards.

How do I know upfront what it delivers?

We measure it before we build. For purchasing with the free Leak Check: per type of leak, what it costs you a year. For phone, email and orders we count how many calls, emails and orders are handled manually now and how much time that takes. For everything else, the opportunity map. If it delivers nothing, we say so and do not build it.

What does it cost?

The AI receptionist starts at €249 per month. Custom builds, such as orders from email into your ERP, are a fixed price per phase, from €15,000. The Leak Check is free; Margin Back costs €7,950 for the first year. The opportunity map costs €1,950 and is credited. All prices excl. VAT.

Does it work with our systems?

Yes, we build on top of what you have: Exact, AFAS, Ridder iQ, SAP Business One, Microsoft 365, Google Workspace and your own phone number. Where there is no integration, we start with email and exports. No new software or partner contract needed.

What if AI delivers nothing for us?

Then we say so. Most AI pilots deliver nothing measurable, usually because something impressive was chosen instead of work that comes back every day. That is why the opportunity map also lists what not to do, and which ordinary solution works better.

What exactly does AI do, and what not?

AI reads, writes and prepares: reading an invoice, answering an email, summarising a call, taking over an order. Calculations are done by ordinary code, because amounts must be right to the euro. And what goes to a customer, supplier or your books is approved by one of your people first.

Is our data safe?

We only use AI models that do not train on your data, and we keep nothing longer than needed. Where possible, everything is on servers in the EU. For each engagement, a data processing agreement records what is stored where and who can access it.

Who is this for?

Companies with 20 to 250 employees where a lot of work comes back every day: factories, wholesalers and webshops, and service companies with a lot of phone and email, such as installers, practices and call centres.

More questions?

Call or email. You get an answer from the people who build the checks, not from a sales team.

Which work comes back every day for you?

In 30 minutes you know whether AI can take it over, what it costs and how we measure the result first.