Free up 15 hours
per week free
Lead intake, scheduling and follow-up — fully automated.
No CRM switch needed.
The
daily reality
- ✕Enquiries come in during viewings
- ✕WhatsApp and email get mixed
- ✕"I'll call them later" never happens
- ✕Follow-ups vanish after first contact
- ✕Admin happens at night or in-between
You
lose deals to chaos.
Not because your team is bad — but because no one guards this structurally.
"I was going to call them..." is the most expensive line in real estate.
Hiring more people won’t fix this
Human assistant
- Not available 24/7
- Forgets things
- Fixed salary (€3k+)
- Extra management
AI digital team
- Always on (24/7)
- Never forgets
- Flexible cost
- Runs independently
AI colleagues,
built for real estate
Agentfabriek installs and manages AI colleagues tailored to the workflows of real estate agencies.
The Digital Team
Roles we own end-to-end — not loose tools, but colleagues.
Intake & Contact
Handles new enquiries from buyers/sellers.
- Capture intent
- Structure information
- Instant follow-up
Follow-up & Guarding
Keeps interested parties warm.
- Systematic follow-ups
- Status updates
- Signal when to act
Scheduling & Support
Supports appointments and viewings.
- Calendar coordination
- Send reminders
- Basic coordination
Admin & Overview
Takes over repetitive actions.
- Log enquiries
- Task coordination
- Notes & summaries
This isn’t software. This is support.
We install the AI colleagues, stay involved, and adjust when needed.
From intro to
a working team
Analysis
We map one core process (e.g. intake)
Installation
We install the AI in your email, calendar & CRM
Launch
The team runs within clear guardrails
Optimisation
We improve continuously based on data
How do agencies start?
01. The Pilot
Low-friction start.
Most agencies start with a paid pilot to see it in practice. No long contract.
02. Partners
Long term.
Then it grows into a monthly engagement where we stay operationally accountable.
Investment
- Full intake automation
- Schedule viewings
- Lead qualification & follow-up
- CRM integration (Realworks etc.)
- Cancel monthly
FAQ (Real questions)
Is this a chatbot?
No. These are managed AI colleagues handling intake, follow-up, and support within clear limits.
Does this replace my people?
No. It lets agents spend time on conversations and viewings — not backlog.
Does it work with Realworks?
Yes. We build inside your current stack and integrate where needed.
How fast live?
Most pilots are live in 2–4 weeks.
Want calm in your office?
Start with one role. Expand later.